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PMP - Manaing Project in different environments Cheat Sheet by

PMP - Manaing Project in different environments
projects     pmp     managing     environments

External Enterprise Enviro­nment Factors

Market­place conditions
Social and cultural influences
Legal restri­ctions
Commercial databases
Academic research
Government or industry standards
Financial consid­era­tions
Physical enviro­nment elements

Internal Enterprise Enviro­nment Factors

Organi­zat­ional culture, structure, and governance
Geographic distri­bution of facilities and resources
Infras­tru­cture
Resource availa­bility
Employee capability

Organi­zat­ional Process Assets

Processes, Policies and Procedures
Organi­zat­ional Knowledge bases

Adhering to PPP

Utilize Initiating and Planning PPP
HR polciy, management approach, checklists etc
Recongnize Executing, Monitoring and Contro­lling PPP
Commun­ication requir­ement, Tracking work author­iza­tion, Vendor evaluation process etc.
Review Closing PPP
Project Audits, Signoffs
Processes, Policies and Procedures - PPP

Leverage Organi­zat­ional Knowledge Reposi­tories

Project files from past projects
Metrics on data, process, projects and products
Issues and defect database
Lessons learned
Financial databases from past projects
Config­uration Management Databases for H/W, S/W etc

Operating within governance framework

Alignment with organi­zat­ional mission
Risk Management and distri­bution of positive and negative risks
Perfor­mance on time, costs and technical objectives
Commun­ica­tions with correct stakeh­older at the correct time

Identi­fying the Organi­zat­ional Influences

Two organi­zat­ional types influe­ncing projects:

Organi­zations that exist primarily to perform projects for others
Organi­zations that use management by projects to manage their business
 

Organi­zat­ional Strucures

Stru­cture
Project Manager Author­ity
Project Manager Role
Reso­urces on Project
Organic or simple
Low
Part time
Little
Functional
Low
Part time
Little
Mulitd­ivi­sional
Low
Part time
Little
Weak Matrix
Low
Part time
Little
Balanced Matrix
Low to Moderate
Part time
Low
Virtual
Low to Moderate
Full or part time
Low to Moderate
Hybrid
Mixed
Mixed
Mixed
Strong Matrix
Moderate to High
Full Time
Moderate to High
Project oriented
High to Almost Total
Full Time
High to Total
PMO
High to Total
Full Time
High to Total

Organi­zat­ional Strucures - Continued

Stru­cture
Budget Control
Project Admin Staff
Organic or simple
Owner/­Ope­rator
Little to None
Functional
Functional Manager
Part time
Mulitd­ivi­sional
Functional Manager
Part time
Weak Matrix
Functional Manager
Part time
Balanced Matrix
Functional Manager and Project Manager
Part time
Virtual
Mixed
Full or part time
Hybrid
Mixed
Mixed
Strong Matrix
Project Manager
Full Time
Project oriented
Functional Manager
Full Time
PMO
Functional Manager
Full Time

PMO

The project manager reports to the PMO and the PMO may exercise authority over the PMs control of project team.

PMO Types

Supportive - E.g., Consul­tative Role
Contro­lling - E.g., Governing Role
Directive - E.g., PMO manages the project.

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