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Business Continuity Plan Cheat Sheet by

Embedding Business Continuity
plan     business     continuity


When business is disrupted, it can cost money. Lost revenues plus extra expenses means reduced profits. Insurance does not cover all costs and cannot replace customers that defect to the compet­ition. A business continuity plan to continue business is essential. Develo­pment of a business continuity plan includes four steps:

1 - Business Impact Analysis

Develop questi­onn­aire.
Conduct workshop to Instruct business function and process managers how to complete the BIA.
Receive Completed BIA questi­onnaire forms.
Review BIA questi­onn­aires.
Conduct follow-up interviews to validate inform­ation and fill any inform­ation gaps.

2 - Recover Strategies

Identify and document resource requir­ements based on BIAs
Conduct gap analysis to determine gaps between recovery requir­ements and current capabi­lities
Explore recovery strategies with management approval
Implement strategies

3 - Plan Develo­pment

Develop plan framework.
Organize recovery teams.
Develop Relocation Plans.
Write business continuity and IT disaster recovery proced­ures.
Document manual workar­ounds.
Assemble plan; validate gain management approval.

4 - Testing & Exercises

Develop testing, exercise and mainte­nance requir­ements.
Conduct training for business continuity team.
Conduct orient­ation exercises.
Conduct testing and document test results.
Update BCP to incorp­orate lessons learned from testing and exercises.

Embedding Business Continuity

10 Things That Belong in Your Plan

Nearly one in five organi­zations surveyed by IFMA and RLE Techno­logies does not have a plan for emergency prepar­edness and business contin­uity, according to a joint study by the two organi­zat­ions. FM profes­sionals have a key role to play in instit­uting the study’s top 10 crisis plan concepts.

1. Define roles Who is respon­sible for forming and executing the plan? The facility department often either fills this role or is a major contri­butor to it.
2. Define missio­n-c­ritical functi­ons Prioritize your organi­zat­ion’s most important functions so you can determine where to dedicate the most resources and what to address first in case of a failure.
3. Define risks Assess all vulner­abi­lities, especially to the missio­n-c­ritical functions from step 2, and determine the likelihood of those vulner­abi­lities.
4 .Calculate costs Estimate the cost of downtime and the cost of proper prepar­ation and planning.
5. Monitor condit­ions Utilize your manpower and technology to catch disasters before they occur.
6. Commun­icate Make sure your post-e­mer­gency commun­ica­tions plan is resilient.
7. Test Ensure the elements of your plan are in good working order by testing them to ensure they’ll work during a real emergency.
8. Practice Whenever possible, conduct live drills and tabletop exercises. Developing muscle memory for how to respond is crucial for responding to a real emergency.
9. Adapt and adjust Don’t just write a plan and file it away in a drawer. Make regular adjust­ments as needed based on testing, practice and changing priori­ties.
10. Crowds­our­ce. Develop a network of strategic partners (including service providers and other nearby organi­zat­ions) and FM colleagues that you can reach out to for advice in an emergency.

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