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AP Viewpoint Expenses Cheat Sheet by

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10428 All Copy Products

Type
3 Expense
Desc 1
Copy Overage from (MM/DD/YY - MM/DD/YY)
Desc 2
Machine Contract #
GL Acct
73820.0­0.00 Printing
UOM
Lump Sum (LS)
Tax Code
AUR

16547 Allstr­eam

Type
3 Expense
Desc 1 & 2
Acct #
GL Acct
75280.0­0.00 Telephone Expense
UOM
Lump Sum (LS)

10020 Apartment Associ­ation of Metro Denver

Type
3 Expense
Desc 1 & 2
Service Summary
GL Acct
71000.00 Dues/S­ubs­cri­pti­on/­Mem­bership
UOM
Lump Sum (LS)

10029 Aurora Water

Type
3 Expense
Desc 1 & 2
Acct #
Desc 2 - Hydrant
Hydrant #
GL Acct
75300.0­0.00 Utilities - Water
UOM
Lump Sum (LS)

10045 Business Network Consul­ting

Type
3 Expense
Desc 1 & 2
Descri­ption of Service or Part
GL Acct - Service
73920.0­0.00 Profes­sional Fee
GL Acct - Part
73800.0­0.00 Office Supplies
 
~Watch for any parts above $1,500.00­!!!!
UOM
Lump Sum (LS)

106587 Castle Rock Water

Meter Deposits
Type
3 Expense
Desc 1 & 2
(Job #) - Meter Deposit
GL Acct
14000.0­0.00 Deposits
UOM
Lump Sum (LS)
Hydrants
Type
1 Job
UOM
Gallons (GAL)

16454 CAT Financial Commercial Account

Type
3 Expense
Desc 1 & 2
Account Number
 
~ 6280-7­300­-01­26-­2492
GL Acct
Per Contract
 
~2492 - 61560.0­0.00 CAT Compactor Lease
UOM
Lump Sum (LS)

10049 Caterp­illar Financial Services

Type
3 Expense
Desc 1 & 2
Acct # : (001-0­866­484­-00­0,0­01,002)
Line 1 GL Acct
Per Equipment
 
~000, 001, 002 - 25125.0­0.00 CAT Loan
UOM
Lump Sum (LS)
 
~ Total = $872.68
 
Tax Code - ADAMS-UN = $41.45
Line 2
SMM Tax
GL Acct
Same as Above
UOM
Lump Sum (LS) = $0.00
Tax Code
SMM
 
~ Tax Basis = $872.6­7/SMM Tax = $17.47

10386 CDPHE - CO Dept. of Pub. Health & Env

*Pe­rmits Only*
Type
1 Job
Desc 1 & 2
(Job #) - Permit
GL Acct
56000.2­0.08 Other/­Bon­d/Lic & Perm
Cost Type
6 Other
UOM
Lump Sum (LS)

10060 Cintas Corpor­ation

Type
3 Expense
Desc 1
First Aid
Desc 2
Safety Equipment & Supplies
GL Acct
67000.0­0.00 Safety Equip & Supplies
UOM
LS
Tax Code
AUR

10073 City of Lafaye­tte

Hydrants
Type
1 Job
Desc 1
(Job #) - Hydrant
Desc 2
Hydrant (#) - (MM/DD­-MM/DD)
GL Acct
Specified per PM)
UOM
Lump Sum (LS)

10090 CO Motor Carriers Associ­ation

Type
3
Desc 1 & 2
CMCA Dues
GL Acct
71000.0­0.00 Dues/S­ubs­cri­pti­on/­Mem­bership
UOM
Lump Sum (LS)
 

10097 Concen­tra

Ref #
Invoice #
Desc. 1 & 2
(Last Name of Employee Tested)
Type
3 Expense
GL Acct
71500.0­0.00 Employment Expense
UOM
Lump Sum (LS)

10100 Couper Electric

Type
3 Expense
Desc 1
General Desc (ie. Electric)
Desc 2
Specify Work Done (ie. Repair Electric Switch)
GL Acct
75100.0­0.00 R & M - Building
UOM
Lump Sum (LS)

10109 Denver Water

Type
3 Expense
Desc 1 & 2
Acct #
GL Acct
75300.0­0.00 Utilities - Water
UOM
Lump Sum (LS)

10601 E-470 Public Highway Author­ity

Type
3 Expense
Desc 1 & 2
(Vehicle #) - Tolls
GL Acct
61540.0­0.00 Parking & Tolls
UOM
Lump Sum (LS)

10129 Fedex

Type
3 Expense
Desc 1 & 2
Acct #
GL Acct
73910.0­0.00 Postage & Shipping
UOM
Lump Sum (LS)

10138 General Air

Type
3 Expense
Desc 1 & 2
Propylene Rental
GL Acct
64800.0­0.00 Shop Supplies
UOM
Days (DYS)
Tax Code
AUR

10143 Great American Financ­ial

Type
3 Expense
Desc 1
Contract #
Desc 2
Machine Descri­ption
GL Acct
25046.0­0.00 GrAmCa­pL0­16-­0965757 Copier
UOM
Lump Sum (LS)

10151 Home Depot Credit Services

Type
3 Expense
Ref #
(Closing Date - MMDDYYYY
Desc 1
Acct # - 6035-­322­1-8­833­-4787
Desc 2
Item Purchased (Indiv­idual)
GL Acct
Specified by Purchaser
Tax Code
Location of Store - AUR/DEN
Use Tax
Total x $0.01

106579 Hilti Fleet Manage­ment

Type
3 Expense
Desc 1
FM Contract #
Desc 2
Equip. # & Model
GL Acct
62500.0­0.00 Concrete Small Tools
UOM
Months (MOS)
Tax Code
AUR

106572 IMA, Inc.

Type
1 Job or 3 Expense
Ref #
Inv #
Desc. 1 & 2
(Job # )- Bond or Policy Desc.
Phase Code
ALWAYS BOND PHASE CODE
Cost Type
6 Other
UOM
Lump Sum (LS)

10160 J.J. Keller & Associ­ates, Inc.

Type
3 Expense
Desc 1 & 2
Item Purchased
GL Acct
Based on Purchase
 
~ Training - 67000.0­0.00 Safety Equip & Supplies
 
~ Employee Resources - 73800.0­0.00 Office Supplies
 
~ Vehicle Inspection Books - 61500.0­0.00 Auto & Truck Expense
UOM
Each (EA)
Tax Code
AUR

106575 Key Equipment Finance

Type
3 Expense
Desc 1
Acct #
Line 1 Desc 2
Equipment Descri­ption
GL Acct - Principal
Per Equipment
 
~8743 - 25203.0­0.00 Key Bank
 
~8652 - 25202.0­0.00 Key Bank
 
~9556 - 22205.0­0.00 Key Bank
Line 2 Desc 2
Interest
GL Acct
91040.0­0.00 Key Interest Expense
UOM
Lump Sum (LS)
 

10203 Nation­sea­rch

Type
3 Expense
Desc 1 & 2
Background Screening
GL Acct
71500.0­0.00 Employment Expense
UOM
Lump Sum (LS)

10206 Networ­kfl­eet

Type
3 Expense
Desc 1 & 2
Vehicle Monitoring
GL Acct
61500.0­0.00 Auto & Truck Expense
UOM
Lump Sum (LS)

10620 MOD Space

Type
3 Expense
Desc 1 & 2
Office Rental - (Rental Month)
GL Acct
75050.0­0.00 Rent - Office
UOM
Months (MOS)
 
~ Subtotal = $1,771.25
Tax Code
AURORA
 
~ Tax = $91.24

10199 Murphy & Decker

Type
3 Expense
Desc 1 & 2
Service Summary
GL Acct
73400.0­0.00 Legal Fees - Company
UOM
Lump Sum (LS)

16554 Peninsula Capital Partners LLC.

*In­terest Payments*
Type
3 Expense
Desc 1 & 2
(Month YYYY) Interest
GL Acct
91050.0­0.00 Interest Peninsula
UOM
Lump Sum (LS)

104469 Premium Assignment Corp.

Type
3 Expense
Desc 1 & 2
(Loan # - Payment # out of Total Payments)
GL Acct
22050.0­0.00 General Insurance Payable
UOM
Lump Sum (LS)

10657 Raven Print & Marketing Inc.

Type
6 Purchase Order
Desc 1
Materials Purchased
Line 1
Desc 2
Materials Purchased
GL Acct
73820.0­0.00 Printing
UOM
Lump Sum (LS)
Tax Code
CO-RTD
Line 2
Desc 2
Aurora Sales Tax
GL Acct
73820.0­0.00 Printing
UOM
LS
*Unit Cost*
$0.00
Tax Code
AURCTY

106568 Rocky Mountain Reserve

Type
3 Expense
Desc 1 & 2
COBRA Monthly Minimum
GL Acct
73920.0­0.00 Profes­sional Fee
UOM
Lump Sum (LS)

10648 South Adams Water & Sanitation District

Type
6 Purchase Order
UOM
Lump Sum (LS)

10266 Terminix

Type
3 Expense
Desc 1 & 2
Pest Control
GL Acct
75100.0­0.00 R & M- Building
UOM
Lump Sum (LS)

10286 Verizon Wireless

Type
3 Expense
Desc 1 & 2
Acct #
GL Acct
75280.0­0.00 Telephone Expense
UOM
Lump Sum (LS)

10292 Waste Manage­ment

Type
3 Expense
Desc 1 & 2
Acct #
GL Acct
75500.0­0.00 Utilities- Trash Pick Up
UOM
Lump Sum (LS)

10305 Xcel Energy

Type
3 Expense
Desc 1 & 2
Acct #
GL Acct
75400.0­0.00 Utilities - Gas & Electric
UOM
Lump Sum (LS)

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