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Quickbooks Cheat Sheet by

Common Shortcut Keys for Data Entry
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Keyboard Shortcuts

Key(s)
Quic­kbook Action Taken
Ctrl+A
Displays the Chart of Accounts window
Ctrl+C
Copies your selection to the Clipboard
Ctrl+D
Deletes check, invoice, transa­ction, or item from the list
Ctrl+E
Edits transa­ction selected in the register
Ctrl+F
Displays the Find window (Find transa­ction)
Ctrl+G
Goes to the other side of a transfer transa­ction
Ctrl+H
History of A/R or A/P transa­ction
Ctrl+I
Displays the Create Invoice window
Ctrl+J
Displays the Custom­er:Job List window
Ctrl+L
Open list (for current drop-down menu)
Ctrl+M
Memorizes a transa­ction or report
Ctrl+N
Creates a new <fill in the blank> where<fill in the blank> is whatever is active at the time
Ctrl+O
Copy check transa­ction in register
Ctrl+P
Almost always prints the currently active register, list, or form
Ctrl+Q
Creates and displays a QuickR­eport on the selected transa­ction
Ctrl+R
Open split transa­ction window in Register
Ctrl+S
Show list
Crtl+T
Displays memorized transa­ction list
Ctrl+U
Use list item
Ctrl+V
Pastes contents of the Clipboard
Ctrl+W
Displays Write Checks window
Ctrl+X
Moves your selection to the Clipboard
Ctrl+Y
Open transa­ction journal
Ctrl+Z
Undoes your last action — usually
Ctrl­+In­sert
Inserts a line into a list of items or expenses
Ctrl­+De­lete
Deletes the selected line from a list of items or expenses
?
QuickZoom on report
RETURN
QuickZoom on report
QuickBooks keyboard shortcuts to make your day-to-day data entry easier and faster. Save valuable time and energy using these handy key combin­ations to undo actions, display windows, and insert lines.
 

Date Field Shortcut Keys

Key(s)
Quic­kbook Action Taken
+
Adds one day to the date shown
-
Subtracts one day from the date already shown
;
Same date in last month
'
Same date in next month
[
Same date in previous week
]
Same date in next week
T
Replaces date shown with today's date
Y
Changes date to January 1 of the current year
R
Changes date to December 31 of the current year
M
Changes date to the first day in the month — for example, March 1 if the current month is March
H
Changes date to the last day in the month — for example, March 31, if the current is March
Alt+­DOWN
Date calendar
If the selection cursor is on a date field, you can use these shortcuts to edit/m­odify the date

General Shortcut Keys

Key(s)
Quic­kbook Action Taken
F1
Display Help in context
F2
Display product inform­ation about your QuickBooks version
Esc
Close active window
Alt+S
Save transa­ction
Alt+N
Save transa­ction & go to next transa­ction
?
Record (when black border is around OK, Save and Close, Save and New, or Record)
Ctrl+?
Record (always)

Moving Around a Window

Key(s)
Quickbook Action Taken**
TAB or Shif­t+TAB
Next field or Previous field
HOME or END
Beginning of current field or the End
DOWN
Line below in detail area or on report
UP
Line above in detail area or on report
Ctrl­+PA­GEUP
First item on list or previous month in register
Ctrl­+PA­GED­OWN
Last item on list or next month in register
ESC
Close active window

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